How to file airline complaints and get compensation

Consumer protection notification and DOT airline complaint systems need improvement.

airline compaintsImproving the Department of Transportation (DOT) processes to help passengers is a Travelers United goal. DOT has enhanced its website and provides better customer service information. The mobile-friendly website allows travelers to access the information they need while traveling. And the DOT complaint system works for consumers when there is a rule violation.

Information about compensation and the complaint system is not well-publicized.

For years, Travelers United worked to get proper notification of passenger rights and the DOT complaint system. Unfortunately, today, there is no place where passengers can easily find how to file DOT complaints. Neither is compensation information clearly outlined for passengers. When it comes to lost/damaged/delayed checked baggage or to filing DOT complaints, passengers are on their own. Or, they are at the mercy of the airlines.

The Travelers United efforts focus on putting up posters and videos at airports where passengers encounter their problems. The consumer group also suggests that compensation and DOT complaint information be added to boarding passes. The advocacy group discussed the development of a consumer social media hotline as recently as earlier this month. None of these initiatives figure in DOT’s current plans.

The worst issue is compensation for international flights. DOT does not tell passengers what compensation is available for mishandled checked baggage or for delays. Both are clearly defined in the European Union (EU) rules and in the Montreal Convention treaty that the US signed. Why does DOT keep them secret? A DOT passenger advocate should forcefully push for clear explanations of passenger compensation. They should cover both international and domestic travel and the DOT complaint system.

READ ALSO: Are airlines misleading passengers on flight delays and baggage loss?

Get refunds in cash when airlines cancel your flightA short statement on computer-generated itineraries and boarding passes could inform consumers of their rights.

Once, airline tickets were controlled by the International Air Transport Associaton (IATA). The notifications about consumer protections appeared on every ticket. And, when passengers received a ticket at the airport, the passenger protections were printed on the ticket stock. However, all notifications disappear when boarding passes are printed at home or put into mobile phones. It does not have to be this way.

A simple statement on every computer-generated ticket itinerary or boarding pass can provide the basic consumer protections needed for airline transportation. Travelers United suggests this statement:

Service and safety complaints can be filed at
Passengers can get compensation for denied boarding, loss/damage/delay of checked baggage, and international delays under DOT, EU, and Montreal Convention rules.

Must DOT inform passengers of their rights? Consumer groups have taken DOT to court to find out.

The current court case focuses on the notification of international rights. Few US fliers know about the Montreal Convention rules. The Montreal Convention, a treaty governing international air travel, guarantees passenger compensation on a quasi-no-fault basis. It covers events such as flight delays, death, injury, and baggage loss or damage. According to Article 3 of the treaty, the airlines must provide adequate notice that passengers may be entitled to compensation for flight delays. Montreal Convention delay compensation can be about $6,000.

DOT does not clearly outline the international rules put in place by the Montreal Convention. It does not provide an overview of the current EU rules that affect flights between the USA and the European Union (EU). The Department does not inform passengers about their rights to about $600 for flight delays of three hours or more when flying from EU to the USA on all flights. And it does not outline that all flights from the USA to the EU have the same compensation rules for European airlines.

Under the Montreal Convention, passenger compensation tops out at about $6,000, depending on circumstances. And, the flight-delay compensation, about $600 (depending on the exchange rate), is virtually automatic. The EU rules apply when flying from Europe to the US on all aircraft and when traveling from the US to Europe on EU carriers.

ALSO ON TRAVELERS UNITED: Passengers need an official DOT legal policy

The DOT complaint system works but can be improved.

The biggest improvement would be to let the flying public know that DOT has a complaint system. Most complaints are filed directly with the airlines. This prevents DOT from collecting data about complaint filings. DOT complaints are estimated to pale compared to those filed with the airlines. Airline complaints number about ten times more than those filed with DOT.

Amazingly, DOT encourages passengers to file complaints with airlines. DOT later claims they did not receive enough direct complaints to take rulemaking actions. A basic rule change needed is that airlines share all complaints with DOT. Or, DOT needs to make an effort to collect as many complaints as possible.

A recent Government Accountability Organization (GAO) report — AIRLINE CONSUMER PROTECTIONS Additional Actions Could Enhance DOT’s Compliance and Education Efforts — was completed recently. It shows that the DOT complaint system can be improved.

Join UsDOT’s complaint system, even when used by consumers, is not adequately maintained by DOT — again, according to the GAO Report, pages 29-31. These complaints about the DOT system deal mainly with record-keeping. Without good records, trends and examination of data will not result in examinations of new future consumer protections.